The Effectiveness Dimensions of Intelligent Secretariat in Tehran University of Medical Sciences

The purpose of this study was to introduce a new model for indicator of letters in office automation of Tehran University of Medical Sciences.

The present study was an applied research and a developmental study in which old automation method has been modified to new model. Regarding to the dispersion of codes assigned to letters, there was no specific order in the codes of both old and new units defined in the system, and firstly, the letter indicators in the office automation system of university in combination with letters and numbers was done without classification, the decision was made to correct it in the office automation system. In new model, numbering the correspondence based on frequency of each university unit's subdivision was described and proposed model was presented.

According to the new numerical model, integrated codes were assigned which were entirely numerical or the combination of numbers. Due to the abundance of units covered by the university, the research centers allocate the largest number to themselves. Therefore, a larger range of indicator codes for these units was considered than for other sections.

This model provides a new model for implementation of office automation indicator code in Tehran University of Medical Sciences and facilitates the search of letters based on the defined number.